Lebra keeps two kinds of records that are easy to mix up: users (logins) and people (employee records). Knowing the difference tells you where to go when you need to add someone, change their access, or handle a departure.
At a glance
| User (login) | Person (employee record) |
What it is | An account someone signs in with to work in Lebra, such as an administrator or evaluator | A staff member on your roster: their profile, framework role, pathway, and evaluations |
Where to manage it | Settings → Team | The Organization page and each person's profile |
How it's added | Invite users | Your roster import or data sync, or Add person (admins only) |
Actions | Resend invite, change permission level, Deactivate / Activate | Edit person, Archive person / Restore person, Delete person |
Who needs one | People who sign in to Lebra to manage or evaluate staff | Every staff member you evaluate or track |
Many leaders have both: a person record (because they're on your roster) and a user (because they sign in to evaluate others).
Users (logins)
Admins invite users from Settings → Team → Invite users. Each user has one permission level:
Standard — limited access; can't change organization-wide settings
Group Admin — admin access scoped to their assigned groups
Admin — full access to organization settings
From the three-dot menu next to a user, admins can Resend invite to someone who hasn't accepted yet, change their permission level, or Deactivate them.
Note: A user needs a person record before they can be made a Group Admin. If the option is grayed out, add them to your roster first.
People (employee records)
Most people come into Lebra from your district's roster, through a CSV import or a scheduled data sync. Admins can also add one person at a time with Add person from the + menu.
To change a person record, open their profile and use the three-dot menu: Edit person, Archive person, or Delete person. These options are available to admins.
Do teachers need a user?
Usually not. Teachers and other staff being evaluated use the Staff Portal, and they don't need an invitation. Staff Portal access is based on the person record: the staff member signs in with the email address on their record. To use the Staff Portal, the person must:
have a person record with their email address,
have a framework role assigned, and
not be archived.
Only invite a teacher as a user if they also need to sign in to Lebra to evaluate or manage other staff.
When someone leaves
A staff member leaves: archive their person record. Their evaluation history is kept.
A leader with a login leaves: deactivate their user in Settings → Team and archive their person record. Deactivating alone doesn't archive the record, and archiving alone doesn't turn off the login.
Note: If your roster comes from a scheduled feed, departures are usually handled by the sync. See Sync Status and Scheduled Roster Feeds.